Event Intro
Event Host Getting Started Guide
Welcome to EventIntro! This guide will walk you through everything you need to know to create meaningful connections at your events using our AI-powered platform.
Getting Started: Your Journey to Better Events
EventIntro transforms your events by creating deeper, more meaningful connections between attendees. Whether you're organizing corporate workshops, industry meetups, or community gatherings, our platform helps you save time while dramatically improving attendee engagement.
Create Your Account
Start by signing up for an EventIntro account. You'll immediately get access to all features with our annual subscription.
- Visit eventintro.com/register
- Enter your email and create a password
- Complete your profile with your organization details
- You're ready to create your first community!
Set Up Your Community (Cohort)
A community is your group of people who will attend events together. This could be your company, organization, or any group with shared interests.
- Click "Create New Community" from your dashboard
- Give your community a name and description
- Upload a banner image to personalize the experience
- Set up your custom onboarding questions (or use our defaults)
Pro Tip: Think of your community as a hub where members can connect year-round, not just during events.
Invite Community Members
Build your community by inviting members who will participate in your events.
- Navigate to your community dashboard
- Click "Invite Members" to get your unique invitation link
- Share the link via email, Slack, or any communication channel
- Members complete a 5-question survey when they join
- Our AI processes their responses to create enhanced profiles
Create Your First Event
Once you have members in your community, you're ready to create events where they can connect.
- From your community page, click "Create Event"
- Set the event name, date, and time
- Choose between in-person, virtual, or hybrid format
- Select which community members to invite
- Configure table sizes or breakout group preferences
Let AI Work Its Magic
EventIntro's AI analyzes member profiles to create optimal matches and groupings.
- Our system identifies complementary skills and interests
- Creates personalized introductions for each match
- Suggests conversation topics based on shared goals
- Assigns table groups or breakout rooms automatically
Manage Your Event in Real-Time
During your event, use our facilitator tools to keep everything running smoothly.
- View real-time attendance and engagement metrics
- Reassign groups based on "vibe" or energy levels
- Send notifications to specific tables or individuals
- Monitor chat activity and connection quality
Follow Up and Measure Success
After your event, leverage our tools to maintain momentum and measure impact.
- Export attendee data and connection reports
- Review engagement analytics and feedback
- Send automated follow-up surveys
- Track which connections continued post-event
Best Practices for Event Success
Before Your Event
- Give members time to join: Send invitations at least 1-2 weeks before your event
- Encourage profile completion: The more information members provide, the better the matches
- Review matches early: Check the AI-generated matches a day before to familiarize yourself
- Prepare icebreakers: Use our suggested conversation starters or create your own
During Your Event
- Start with introductions: Give matched pairs 5-10 minutes for initial conversations
- Monitor energy levels: Use the vibe check feature to regroup if needed
- Encourage app usage: Remind attendees to use the chat feature for deeper connections
- Be flexible: Don't hesitate to adjust groups based on real-time dynamics
After Your Event
- Send thank you messages: Use our template or create your own
- Share connection details: Export match data so attendees can follow up
- Gather feedback: Use insights to improve your next event
- Plan your next gathering: Regular events build stronger communities
Advanced Features
Custom Survey Questions
While our default 5-question survey works well, you can customize questions to better understand your community's specific needs. Consider asking about:
- Industry-specific challenges
- Current projects or initiatives
- Skills they want to develop
- Types of connections they're seeking
Integration Options
EventIntro integrates seamlessly with your existing tools:
- Zoom: Automatic breakout room assignments
- Slack: Event notifications and reminders
- Calendar apps: Automated scheduling and invites
- CRM systems: Export connection data for follow-up
Analytics Dashboard
Track your event success with detailed metrics:
- Connection acceptance rates
- Average conversation duration
- Post-event engagement levels
- Member satisfaction scores
- Community growth trends
Common Questions
How many events can I run?
Your annual subscription includes unlimited events for your community. Run as many as you need!
What's the ideal event size?
EventIntro works best with 10-100 attendees, though we can accommodate larger groups. The sweet spot for meaningful connections is 20-50 people.
Can I use EventIntro for virtual events?
Absolutely! Our platform supports in-person, virtual, and hybrid events. For virtual events, we integrate with major video conferencing platforms.
How long before an event should I set it up?
We recommend creating your event at least one week in advance to give members time to join and complete their profiles.
Need More Help?
We're here to support your success! Here's how to get help:
- 1:1 Onboarding: Schedule a personalized walkthrough with our team
- Video Tutorials: Access our library of how-to videos
- Email Support: Reach us at hello@eventintro.com
- Community Forum: Connect with other event hosts for tips and best practices
Ready to transform your events? Go to your dashboard and create your first community today!