Event Intro
The 15-Minute Event Setup: A Walk-Through of the EventIntro Wizard
How do you create a community in EventIntro?
Creating a community is the first step of the EventIntro setup wizard and takes about three minutes. You name the community, write a short description, set basic event parameters (date, time, format), and choose virtual, in-person, or hybrid. The wizard pre-fills sensible defaults for everything except the name and description; you can come back and refine afterwards.
Community creation (about 3 minutes)
- Name your community and add a short description.
- Upload a banner image (optional).
- Set basic event parameters — date, time, format.
- Choose virtual, in-person, or hybrid.
Default-friendly: the wizard pre-fills sensible defaults for everything except the name and description; you can always come back and refine.
How do you configure the survey?
Survey configuration takes about two minutes. EventIntro ships a fixed five-question survey that asks each attendee about goals, challenges, and offerings. The questions are the same across every cohort by design — signal consistency is what produces reliable matches. You configure profile-completion requirements and matching preferences (complementary fits, similar interests, or a balanced mix).
Survey configuration (about 2 minutes)
- Review the fixed five-question survey shape.
- Set profile-completion requirements.
- Configure matching preferences (complementary vs. similar).
Why the questions are fixed: the LLM enrichment pipeline and embedding-space layout are tuned for the canonical question set. Custom questions would introduce signal drift and degrade match quality, especially across cohorts. See the FAQ for the longer answer.
How do you invite participants?
Inviting participants takes about five minutes — most of it spent on the email list itself, not the platform. EventIntro generates a unique invitation link, ships a default invitation email template you can customise, and lets you set the RSVP deadline and reminder cadence. You either send the invites directly from the platform or share the link in your existing channels.
Member invitations (about 5 minutes)
- Generate your unique invitation link.
- Customise the invitation email template (or use the default).
- Send to your attendee list, or share the link in your existing channels.
- Set the RSVP deadline and reminder cadence.
How does EventIntro generate matches and breakouts?
Once members start completing profiles, EventIntro runs each survey through an LLM enrichment pass to expand the answers and extract seek/offer keyword pairs. The keywords are converted to vector embeddings and stored in a pgvector index. When you create an event or breakout, the platform queries the index for each attendee's complementary fits and balances groups for diversity. Setting AI options takes about three minutes; preview-and-launch about two.
AI options (about 3 minutes)
- Set preferred breakout-group size (default is 4–6).
- Choose matching priorities — complementary fits, similar interests, or a balanced mix.
- Enable dynamic regrouping if you want to rebalance groups mid-event.
- Confirm post-event chat and follow-up settings.
Preview and launch (about 2 minutes)
- Preview the member-facing onboarding flow.
- Test the invitation link.
- Confirm settings and launch.
Done: the community is live. Members can join immediately; matching begins as soon as profiles are complete.
What runs automatically after launch
Once the community is live, the matching pipeline takes over without further input from the host:
- Profile enrichment. Each member's survey answers are expanded by an LLM into a richer profile and reduced to seek/offer keyword pairs.
- Embedding and indexing. The keywords are converted to vector embeddings and stored in the platform's vector index.
- Match generation. When you create an event or breakout, the system queries the index for each attendee's complementary fits.
- Conversation starters. Each match comes with a personalised LLM-generated introduction that names what the two people have to offer each other.
- Continuous re-matching. When new members join or update their profiles, downstream matches reflect the change automatically.
Common setup questions
What if members don't complete their profiles?
EventIntro sends automated reminders. Profile completion is shown as a percentage in the host dashboard, and you can require complete profiles for matches to surface.
Can I see matches before the event?
Yes. The host dashboard shows a preview of all matches once profiles are in. You can manually adjust pairings or breakout assignments before the event goes live to attendees.
What about no-shows and last-minute changes?
If dynamic regrouping is enabled, the platform rebalances breakout groups when expected attendees don't show up. Otherwise, the host can manually rebalance from the live-event dashboard.
What we don't claim: the fifteen-minute figure is the in-product wall-clock time. We deliberately don't compare it against an unsourced "manual planning takes X hours" baseline — every host's manual process looks different. We believe the largest time savings come from absorbing the per-attendee research step into the survey-and-matching pipeline; whether that adds up to "many hours saved" depends on what your manual process looks like today.